Part Time NGLCO Job Description:
As the Executive Administrator for the NGLCO you are responsible for managing projects and activities for the board and following up with requests of the president & board members. Keep schedules updated and board members informed on upcoming events and association involvement. Maintain a record of meetings, finances, and members. Take photos of events and meetings for promotional purposes. Write a monthly newsletter for the members. Assist as needed, lead, as necessary. Manage accounting and relay all the financial activity to NGLCO Treasurer.
MEETINGS: Arrange and attend monthly Board of Directors meeting, record minutes and email to board members in a timely fashion (within 2 weeks). Typically, the board does not meet in January, April, and May.
CORRESPONDENCE: Pick up mail at the Madison Post Office PO Box twice weekly, respond, share as appropriate.
Write and send letters/emails as requested by executive board (President or Vice President).
For past events write thank you letters to sponsors & participants.
Create & email monthly newsletter.
SOCIAL MEDIA: Facebook & Instagram– maintain site and posts with additional Administrators.
COORDINATE EVENTS: Secure location, catering, finalize programing (secure needs for presenter) create flyer (Publisher simplifies this), email to membership, collect fees and record attendees, provide name tags, and assist at meeting (registration & fees) at check in table.
Annual events include Presentation dinners, Golf Outing, Field Day, Casino Night/Reception, Annual Meeting/Clambake, Annual Christmas Open House.
FINANCES: Make deposits and provide detailed records for treasurer. Keep an updated registry of expenses and checks issued.
MEMBERSHIP: Maintain records of membership status, contact info for caller list.
Keep website list current.
Solicit new members.
MISCELLANOUS: Represent NGLCO as required with other organizations.
Send resume to Doug Diehl ddiehl9197@windstream.net or doug@petittifarms.com.
